We provide company secretarial services for resident management companies that look after leasehold blocks of flats, estates of freehold houses, and mixed-use developments.
When we take on the role of Company Secretary, it’s typically through Foster Kemp Company Services Ltd. The dedicated Service Charge Manager who handles your scheme’s finances is also a director and authorised signatory of this company. This means they can efficiently take care of all the company secretarial administration for your scheme.
The services we provide in this role are outlined below. They may vary slightly from scheme to scheme, depending on whether the company is limited by guarantee or by share capital, and whether there are different classes of shares involved.
Our pricing for these services is generally based on the number of properties (members or shareholders) within a scheme. In some cases, where there are requirements, such as multiple share classes, our fees may be adjusted to reflect the extra work involved. We’ll always make sure our pricing is clear and tailored to your scheme’s specific needs.
Statutory compliance
- Maintaining statutory registers (shareholders, members, directors, PSCs)
- Filing annual Confirmation Statements & accounts with Companies House
- Keeping company records up to date (registered office, directors’ details)
Meetings & governance
- Organising and minuting AGMs & board meetings
- Preparing and issuing notices, agendas, and proxies
- Advising on quorum and voting requirements
Member administration
- Managing share/membership certificates when a property transfers ownership
- Responding to shareholder/member queries
Registered office services
- Acting as the company’s registered office address
- Receiving and forwarding official correspondence
General compliance support
- Ensuring compliance with the company’s articles of association
- Advising directors on statutory duties and corporate governance
